Annual General Meeting

2021 Ontario Bean Growers
Annual General Meeting
Tuesday February 23, 2021
9:45am – 12:00pm

Registration

Pre-registration is required for the AGM.  Registrants will be emailed a link to participate in the virtual meeting.  Voting members will also receive a separate link to the voting platform.

You must register for the meeting by Thursday February 11, 2021 at midnight so that we have time to verify voting eligibility and prepare the registration list to be shared with Data on the Spot, the company we have engaged to manage voting/elections.

In advance of the meeting you will receive a message from Data on the Spot (DOTS), the company we have engaged to manage online voting and elections. This message will include everything you need to participate in the online meeting, including a link to the voting platform for voting delegates.

Elections

Please note that any changes to the format of Ontario Bean Grower (OBG) elections are for 2021 only.  Should any of the new processes prove to be an improvement on the established procedures, the Board of Directors will consider adopting them for 2022 and beyond.

In 2021, the membership of OBG will elect four directors to the Ontario Bean Growers Board of Directors to a two-year term – one from each of the three districts, and a director at large.

A grower is eligible to vote and run for a director position on the Board of Directors if they grew dry edible beans of any market class in 2019 and/or 2020 and paid their annual license fees, or if they have a contract to grow beans in 2021. New growers who plan to grow beans in 2021 will be asked to complete an affidavit signed by their bean dealer as an indication of their commitment to grow beans in 2021 and pay board license fees.

If the farm is not individually owned, only one person may represent that farm entity. This can be an employee, shareholder, director or partner in the business. In order to vote on behalf of a farm with multiple owners, the individual voting on behalf of the business must identify themselves as such on the online registration form.

A grower who produces beans in more than one district may vote and run for the position of director to the OBG Board of Directors in only one district. If a grower wishes to vote and/or be nominated to run for the position of director to the OBG Board of Directors, in a district other than the district in which they reside, that grower must make declaration to the OBG Board Office in written form on or before January 12, 2021. Such a declaration will change the grower’s district designation in the OBG database until such time as a different written declaration is received by the OBG Board Office. Otherwise, each grower will be assigned to the district in which they reside according to the current OBG database.

Nominations

Director Nominations

Nominations for District Directors and Director at Large must be made using the online nomination form at the link below.  All nominations must be submitted by the deadline of 4 pm EST on February 9, 2020. 

If there is an election for a District Director position, the unsuccessful candidate can choose to have their name added to the Director at Large Ballot.

For those who have previously served as a director on the Ontario Bean Producers’ Marketing Board and/or the Ontario Coloured Bean Growers Association, there is a maximum 15 combined years of service after which a grower is not eligible to run for a director position on the OBG board. Years of service as a delegate and/or committee man do not count in this aggregate.

District Delegate Nominations

In an effort to further streamline the online election process, we are strongly encouraging that nominations for District Delegates to be made in advance of the AGM.  Nominations must be made using the online form available on the OBG website.  If any elections for the board of directors are held, unsuccessful candidates can choose to have their names added to the Delegate ballot for their district.  There are six positions open for each of the three districts.

Role of a Delegate

Delegates will participate in three meetings per year:

RESEARCH DAY
The August meeting at the Huron Research Station in Centralia for a tour of the plots, an overview of OBG’s research investments and an opportunity to provide feedback and input into the direction of research at OBG.  This day also includes a meeting exclusive to Delegates covering any topic on which the board may require input.

DELEGATE MEETING
A winter meeting organized specifically to engage delegates and garner feedback on the issues of the day.

ANNUAL GENERAL MEETING
The OBG AGM which takes place each year between February 15 and March 15 where delegates are responsible for bringing resolutions to the AGM from their districts.

Delegates also have the opportunity to participate on the Research and/or Market Promotions & Communications Committees.

2021 Election Process

As noted previously, the deadline for nominations for the four board of director positions is February 9, 2021 by 4pm.  Should nominations be received for each of the positions by the deadline, nominations will close.  If there are no nominations for a position, nominations for that position will remain open, and nominations from the floor will be accepted during the election portion of the AGM agenda.

Voting for District Director positions will commence at 7:00am the morning of the AGM (Tuesday February 23) and will remain open until 11:25am that day.  Election results will be announced following the last presentation on the AGM agenda at approximately 11:45am.  Following the announcement of the District Director election results, the election for Director at Large will take place, followed by the elections for District Delegates.

Resolutions

Resolutions can be made using the online form linked below. The submission deadline for resolutions is February 17 at 4:00pm.